TOPIC: Far Eastern University – Central Student Organization Information Dissemination System

I. GROUP MEMBERS:

Leader: Maverick Adelbert L. Sy

Assistant Technical Leader: Ivan Ray. T. Verzonilla

Secretary: Christian Joy C. Paz

Treasurer: Carlo R. Sampang

Members:

Gino E. Dela Cruz

Jenina Ruth M. Leyba

Jeb Aufred C. Nery

Sarah Chincuanco

II. BACKGROUND OF THE STUDY:

A student society or student organization is a group operated by students at a university whose membership normally consists only of students. Student organizations play a strategic role in molding the intellectual and civic consciousness of students.  They serve as fertile grounds that build and nurture the character and dynamisms of young people to search for the truth and contribute to the betterment of society.  In effect, student organizations are the bridges that link the intellectual discourse in the classroom to the social realities and the demand of a human community for equity and justice. ^[1]

In Far Eastern University there are 51 recognized student organizations that respond to the different needs and interests of the students. Most of them have bulletin boards for information and recruitment purposes ^{[2] [3]}. This study will look into the Far Eastern University – Central Student Organization (FEUCSO), the university’s mother organization. The role of FEUCSO is to promote student awareness about campus events. FEUCSO aims to manage and create projects and events are aligned with the mission and vision of the respective orgs, and the university in general.

The focus will be placed on Information Dissemination System – which is how FEUCSO makes projects and programs known to organizations and students as a whole. This study will compare and analyze FEUCSO with Ateneo de Manila University’s – Council of Organizations of the Ateneo (COA) as a control. Comparisons can thus be made regarding how similar or contrasting each school’s information dissemination systems are and the feasibility of an improvement on the current system can be.

III. PROBLEM STATEMENT

With Organizations

IV. ROOT CAUSES OF THE PROBLEM

Manpower

· Inadequate recruitment of disseminating personnel

· Apathetic students

· Unity of the dual parties that represent the student organizations and mother organization

Material

· Inadequate means of promoting posters

Methods

· Not enough thoroughness in making sure end-users are made aware

· Meetings only for pre-existing collaborated projects and not a preset regular meeting

· A proper check and balance system

V. RECOMMENDATION & BENEFIT

The study has shown that, the problem of information not being disseminated efficiency is not simply because of one factor, but a multitude of inter-related factors. In particular, the factor of the relationship between the mother organization and the student organization body is the initial impediment, which further connects to the organization body as whole with the student population.

1. Creation of Regular Meetings

PRESENT

Currently FEUCSO and student organizations meet in the House of Congress during times when projects are proposed in order to set goals and settle issues.

PROPOSED

Create regular meetings in the established House of Congress between FEUCSO with student organization presidents in order to address this problem and make it known in order to create awareness the issue and to be able to regularly coordinate with each governing body with regards to activities and programs planned.

This allows for greater understanding among parties involved which will provide a suitable foundation for further actions planned. In this way, both parties are also able to regularly coordinate with each other, and not just meeting when projects are being planned and thought out.

2. Usage of the “Reply” system

PRESENT

The current system uses text messaging as a means of communicating information among parties involved; however there is no strict protocol with regards to actual confirmations whether the information was received properly or not.

PROPOSED

Implement a “reply” system with the use of text messaging as a medium in order to fully confirm information delivery. This simply yet effective addition to the current system will provide a cheap solution to a very deep rooted problem of ineffective and inefficient information dissemination within each organization and towards other parties involved.

3. Adequate Check and Balance System

PRESENT

There are no true system of a strict check and balance system that will hold each officer accountable to their tasks.

PROPOSED

Once there is an effective means of distributing and confirmation information reception, the third step is to create a check and balance system in order to create accountability among those tasked with disseminating information. In order to achieve this, another simple system of implementing a “buddy” system will be installed. This system will use 2 to 3 people groups assigned to a specific target recipient of information. Each group will be accountable to each other and thus need to remind each other of tasks at hand, restrictions regarding protocol on how sending of information is going to be done will be implemented to further streamline the system.

4. The CORE Group

PRESENT

The currently system for getting JMA members up to speed with events and projects made by JMA is through class beadles

PROPOSED

The CORE Group system creates a further subgroup in each block. Each group will be divided into 15 to 20 people, headed by 2 to 3 COREs or group heads. As groups increase in size, the likelihood of them being active in discussions and asking more queries will be less, therefore decreasing the number of people per group will encourage more student involvement.

The CORE group will act as a small family, not simply disseminating information to the group members. 2 or 3 heads are selected per group inorder to apply the previously mentioned “Buddy” system, to further reinforce this proposed system.

VI. IMPLEMENTATION PLAN

A. Process Flowchart

For Bigger Image of Flow Chart Click Here

The process flowchart is designed to offer an algorithm or steps to take in order to effectively put this plan into action taking into account the possible occurrences during the process.

B. Improvement Chart

For Bigger Image of Improvement Chart Click Here

The improvement chart is designed to show how the process to be implemented will help the corresponding parties involved in the process. And show the general and specific benefits acquired from this proposal.

BENEFICIARIES

1. FEUCSO

2. Institute Student Councils

3. Student Organizations

4. Students

5. Far Eastern University

VI. REFERENCES:

[1]  www.up.edu.ph

Interview

An interview was conducted with the current president of the Ateneo Electronics and Computer Engineering Society (AECES), Gazelo D. Arcilla, V BS Electronics and Communications Engineering.

Interview Proper:

1. What is AECES all about?

The Ateneo Electronics and Computer Engineering Society (AECES) aims to equip its members with skills that will prime them to be in service to society. AECES does this through skills training, academic support and by providing opportunities to exercise leadership in an organizational environment.

2. What is COA all about?

The Council of Organizations of the Ateneo is an organization composed of all the Office of Student Activities (OSA) - accredited organizations in the Ateneo. COA fosters the unity of the student organizations, and together, the Council crafts overall strategies and policies cascaded down to the individual orgs.

3. What is the relationship between AECES and COA?

AECES is a member of COA.

4. How are activities/projects planned and made in AECES?

At the start of every year, a Planning Seminar (PlanSem) is carried out by the newly-elected Executive Board (EB). Goals are set and policies are crafted during PlanSem.

With the goals and policies set, one of the six departments’ Vice President (VP), together with his or her Assistant Vice President (AVP) propose the activities for the year. Planning and implementation is carried out by Project Managers and their core groups. The VPs and AVPs screen and select the Project Managers (PM), and the PMs are responsible in recruiting members of their core group.

5. How can COA possibly influence the planning process?

The EB ensures that the goals set for a specific year are in line with the goals of Ateneo and of COA for the same year. The organization also does its best to produce efforts that would uphold AECES’, COA’s and Ateneo’s Vision and Mission.

6. What are the projects done specifically by only COA itself?

COA’s Organizational Development Department (OD) and Training and Development Department (TD) offer each of the member organizations training and support in order to foster growth for each of the organizations.

COA’s Special Projects Department (SP) handle projects such as Recruitment Week (RecWeek), Blue Christmas and IgNation.

7. How is information disseminated from COA to organizations?

All the presidents of the organizations under COA comprise the COA Council of Representatives (COA CoR). COA’s Secretary General sends an email to the COA CoR. COA CoR then disseminates this information by forwarding this information to their organization’s electronic group.

Each organization in COA is also classified under one of nine clusters. AECES is under COA - Science and Technology Cluster, handled by a Cluster Head and Secretary-Treasurer. Information from COA are also disseminated to the organizations by sending a text message or email to the Cluster Head and Secretary Treasurer. The Cluster Head and Secretary Treasurer then disseminate this information to the presidents of the organizations under their cluster.

8. Is the method of information dissemination efficient in your opinion? Why or why not?

It is efficient - it allows the information to be sent to every member of every organization under COA while keeping the disseminators from excessive resource strain (most importantly time in creating and sending messages) and money (cell phone credits). However, it requires a “reply culture” to ensure successful dissemination of information.

9. What have been the steps taken in the past to improve information dissemination in COA (if known), and in AECES?

I was introduced to COA with the current information dissemination system already in place. I am unaware of past incarnations of COA’s info dissem system.

This year, we sought to implement and institutionalize a similar information dissemination system for sending information from the EB to the general body.

10. What means of information dissemination do you think should be done in order to further improve how information is made known in COA and AECES?

I am content with the system currently in place.

11. Has there been a previous study done with this topic that you know of?

No

12. Are you aware of how the system in FEU organizations and mother orgs are done?

Sadly, no I am interested in knowing FEU student organizations’ information dissemination systems (and the systems of student organizations from other universities) in an attempt to compare and improve on the current system that AECES currently is implementing.

13. Any other thoughts regarding AECES? COA? Organization Information Dissemination System?

Electronic means of information dissemination is the norm today, inside and outside of the organizational environment. It strikes my interest how organizations pre-texting craze were able to carry out their projects without the current iteration of the cellular phone.

There is an apparent problem in just how much the information penetrates the member base even as the project organizers and organization officers use these electronic means. Previous generations probably had to reply on phone calls and note passing, and phone calls then cost a whole than what is charged of us today. Reliance on the electronic movement is not a wrong idea - this is the natural flow we have to follow given advances in technology - but what changed? How were these older organizations able to carry out successful projects without the email and cell phone? I want to know because I want to identify just how much leadership styles have changed given these technological advances

An interview was conducted with the current secretary of the Far Eastern University Central Student Organization (FEUCSO), Angela Manuel, III BS Psychology.

1. What is FEUCSO all about?

So, FEUCSO stands for Far Eastern University Central Student Organization, so from the name itself it simply says that it is the umbrella organization. It is not necessarily the supreme organization of all the other councils. Unlike other schools where supreme organizations have the authority to command the other organizations, but here in Far Eastern University what we have is the central which is the FEUCSO its an umbrella org, so it connects other organizations.

1. What is the status of FEUCSO in the Campus Scene?

I’ve been in FEUCSO for two consecutive years already, I was first selected as auditor and then last year as secretary and based on my observation comparing it from before, including what the others told how FEUCSO was before, I think its progressing and the students are recognizing it more and is more popular than before. They are now benefiting more with the projects as compared to being passive last year, when they did not even know what FEUCSO is, so I’m happy with that.

1. How can FEUCSO possibly influence the planning process?

Since FEUCSO is an organization, definitely it has its own organizational structure and regardless if we are considered as an umbrella organization we are still under another, higher organization which is OSACS. So if student councils are under their respective Institutes, we are directly under OSACS, all the projects that we do, we do it through brainstorming, we plan then make it into a formal project proposal and after that consult each member of FEUCSO then the adviser then submit to OSACS, then the dean endorses it already and submits to the administration, that’s the time we will have to wait whether the administration will approve it or not.

1. How is information disseminated from FEUCSO to Student Councils and its academic organizations?

FEUCSO is consisted of 6 officers and from those officers we have what we call the PRO, basically info dissemination is the job of the PRO, but then we also have this what we call House of Congress which is chaired by the elected vice president of FEUCSO. Through this House of Congress, it is composed of the different Institute student councils, presidents and FEUCSO representatives, the information that will arrive will come from them. Let’s say for example, there’s a project to be done by FEUCSO and it concerns the other institute councils, so what we do, we conduct a meeting in the House of Congress and we disseminate the information to Institute council presidents and FEUCSO representatives, and then they do the info dissemination to their own institute levels. Regarding the university wide organizations, that’s really the purpose of the PRO so he/she does all the information dissemination.

1. Is the method of information dissemination efficient in your opinion? why or why not?

Based on my own opinion, for this last batch of FEUCSO 2009-2010, I believe that the information dissemination that we used was very efficient and effective, primarily because our elected PRO came from IARFA, the Institute of Architecture and Fine Arts, major in Advertising, so basically she has the knowledge on how to do effective and efficient advertisement to others. And aside from that, we all know that there has been a lot of progress with regards to Facebook, Multiply and all other networking accounts, these helped a lot to disseminate information.

1. What have been the steps taken in the past to improve information dissemination in FEUCSO?

So, during our administration 2009-2010, headed by Mr. Ramon Victor Roxas, before the school started, we already set our mind that our theme for the year would be youth mobilization through collaboration and open-mindedness. What we did was, we maximized all the available resources to be effective in disseminating information to the students, so we tried to collaborate with other student organizations; they helped a lot because they are the ones that really have the influence with the students, aside the usual posters, fliers, and advertisement to other programs of students. As what I mentioned before we also use networking accounts, so things are ok.

1. What means of information dissemination do you think should be done in order to further improve how information is made known in FEUCSO?

Personally, I believe that the best way to disseminate information is through word of mouth because we cannot give all the details of all programs that we are doing to all students one by one, and with that basis, posters did help us a lot with regards to details, but with basic knowledge of the program even the title itself word of mouth is still the most effective. We did need the help of the student councils and we did not fail with that because we were able to build good rapport with them even before we started the school so that all the programs that we were planning were executed well. It was also important that the PRO assigned to the position regarding info dissemination is well known regarding that, because she has the last say whether this is the medium or media to be used.

ORLANDO, Fla. — Dwight Howard sat on a chair in front of his locker and plopped his son, Braylon, onto his lap. The 2-year-old was wearing a blue shirt with the Superman emblem stamped on the chest. Statement? Hardly. The big man did that on the court. Hollinger: Cavs Struggling Coming out of the trading deadline, the Eastern Conference playoffs shaped up as the Cleveland Invitational. But after Sunday’s loss to the Magic, all those assumptions must be called into question, writes John Hollinger. Story Howard had 22 points and 16 rebounds in a bruising battle with Shaquille O’Neal, and the Orlando Magic beat Cleveland 101-95 on Sunday for the Cavaliers’ first three-game losing streak in two years. “He’s a big load,” Howard said of O’Neil, who had taken offense recently to Howard being called Superman. “You just got to get in there and fight him. You got to get out there and wrestle with him. You got to make him work.” They both did plenty of that. Howard was 8-for-13 shooting and added four blocks, and Vince Carter had eight of his 11 points in the fourth quarter to help the Magic beat Cleveland for the first time this season. Fast Facts • LeBron James managed just three points on 1-for-5 shooting in the fourth quarter as the Magic handed the Cavaliers their third straight loss. • The Cavs are now 0-3 since entering the All-Star break on a 13-game win streak. • Dwight Howard led the Magic with 22 points and 16 rebounds, his 20th straight double-double. • The Magic have won nine of their last 11 home games. • Antawn Jamison bounced back from his disappointing Cavs debut with 19 points and eight rebounds. — ESPN Stats & Information O’Neal made his first eight shots and finished with 20 points, and LeBron James had 33 points and nine rebounds for the Cavaliers, who were eliminated by Orlando in last year’s Eastern Conference finals. “Dwight is one of the only true big men left. I’m sure he doesn’t mind a little bit of physicality,” said O’Neal, who avoided any verbal jabs at Howard after this one. “I darn sure don’t mind it. Two big, strong guys. Old ball, young ball going at it. Fun game to watch.” Stayed tuned. Might be plenty more matchups this season. Although the Cavaliers’ losing skid — all since acquiring Antawn Jamison from Washington — comes on the heels of a 13-game winning streak, they still lead Orlando by five games. And with the Magic starting to play their best basketball, a conference finals rematch might be in store. “We play the way we’re playing, they play the way they’re playing, we’ll eventually meet,” Howard said. The hoopla surrounding the Howard-Shaq squabble over the Superman nickname finally lived up to the billing, and for a February game it sure felt like June. Carter made a two-handed dunk over heavy traffic, and followed that with a layup over Jamison, pumping his fist to the crowd in celebration. Jameer Nelson came back with a 3-pointer to put the Magic ahead 96-88 with about 2 minutes left. O’Neal tipped in a missed shot, and Anthony Parker made a 3-pointer to trim the deficit to three. But after James missed a 3-pointer on Cleveland’s next possession, Rashard Lewis made a 3 — from the same spot where he sent the Game 6 clincher into overtime last year — with 20.1 seconds remaining to seal the Magic’s win. Jamison, acquired from Washington earlier this week, had 19 points — after starting his Cleveland career 0 for 12 — but still doesn’t know what it feels like to win with his new team. “I think Antawn is really going to benefit us, we are just going through a little transition period right now trying to figure out lineups and figuring out certain sets,” James said. Until the last few minutes, though, it was Superman vs. Superman. O’Neal has been known as the comic book superhero for most of his 17-year NBA career, and he had taken exception with Howard getting the same nickname. It didn’t help that Howard has erased much of O’Neal’s shadow in Orlando — where he spent four years in the mid-90s — and has restored the Magic to prominence. “I am not concerned with that,” said O’Neal, who has called Howard an “impostor” among other things. “When I am done playing, I will have four, five or six [titles]. I am not concerned with useless titles.” He’ll also be remembered for putting on quite a show. O’Neal grabbed a rebound and caught Howard under the basket, hammering a powerful one-handed dunk over the young center in the opening quarter. Shaq added a put-back dunk, an alley-oop tip and a three-point play over Howard all before the half. At the other end of the floor, Howard used his youth and agility to wiggle around O’Neal almost at will, slicing through the paint for layups and hook shots and making the elder center sprint down the court. Howard also banked a jumpshot from the wing and his defensive presence helped Orlando go ahead 46-35 late in the second quarter. “I don’t think he smiled tonight so that should make everybody happy,” said Magic coach Stan Van Gundy, referring to how some perceive Howard as a happy-go-luck center. “He’s playing as well as anybody in the league.” And suddenly, so are the Magic. “Sometimes people do forget that we’re the defending Eastern Conference champions,” Lewis said. “That’s OK. We just got to keep playing hard, because we know we might see them again.” Game notes Gina Marie Incandela sang the national anthem, the same 7-year-old girl the Magic had perform for most of their surprising NBA finals run last season. Orlando was 7-0 when she sang until losing consecutive home games to the Los Angeles Lakers in the finals. … Howard and O’Neal bumped fists before the opening tip. Copyright by STATS LLC and The Associated Press

TOPIC: Far Eastern University – Central Student Organization Information Dissemination System

I. GROUP MEMBERS:

Leader: Maverick Adelbert L. Sy

Assistant Technical Leader: Ivan Ray. T. Verzonilla

Secretary: Christian Joy C. Paz

Treasurer: Carlo R. Sampang

Members:

Gino E. Dela Cruz

Jenina Ruth M. Leyba

Jeb Aufred C. Nery

Sarah Chincuanco

II. BACKGROUND OF THE STUDY:

Far Eastern University is a total and rich experience in education, culture and the arts, and sports. It takes pride in its eminent founder, Dr. Nicanor Reyes, who teamed up with excellent academics to establish what would eventually become one of the famous universities in the country. [1]

It is located at t Nicanor Reyes Street (formerly Morayta Street) University Belt in the City of Manila. It is a nonsectarian, private university in the Philippines. [2]

One of the most prominent institutions that lead students to hone their skills and capabilities not just to excel in academics but also cope with different organizations to become more productive and high standard student leaders in our generation.

Student society or student organization is an organization, operated by students at a university, whose membership normally consists only of students.

Student organizations play a strategic role in molding the intellectual and civic consciousness of students.  They serve as fertile grounds that build and nurture the character and dynamisms of young people to search for the truth and contribute to the betterment of society.  In effect, student organizations are the bridges that link the intellectual discourse in the classroom to the social realities and the demand of a human community for equity and justice. [3]

There are 51 recognized student organizations in the University at present that respond to the different needs and interests of the students. Most of them have bulletin boards for information and recruitment purposes.[4] [5]

There are six institutes composed Far Eastern University (FEU) Institute of Accounts, Business and Finance (IABF), Institute of Arts and Sciences (IAS), Institute of Education (IE), Institute of Architecture and Fine Arts (IARFA), Institute of Nursing (IN) and Institute of Law (IL). Each of them has Institute Councils and their respective academic organizations.

Our group will focus on the Far Eastern University – Central Student Organization (FEUCSO), the university’s mother organization. The role of FEUSCO is to promote students awareness about what is happening in the campus. Knowing by their intellectual capacity and leadership skills, they are worthily able to produce such activities or programs not just for the benefit of their position but to make a link between students and to the society.

In our study, we will focus on their Information Dissemination System – one of their major concerns to upbringing the details of their activities or programs to the students of FEU. And this topic will compare and analyze to the one of the most well known universities in the country which is to Ateneo De Manila University’s – Council of Organizations of the Ateneo (COA). This will serve only as a guide if the Ateneo’s mother organization has a better information dissemination system than FEUCSO or vice versa.

In our TQM Plan, we want to improve their information dissemination, whether it is major or minor in every Institute councils and their respective academic organizations.

FEUCSO has 6 major positions namely: President, Vice President, Secretary, Treasure, Auditor, and Public Relations Officer. Each of them has its own duties and responsibilities.

The PRESIDENT, shall be the chief executive officer, preside all the meetings and conduct such negotiations with other institute councils and academic organizations.

The VICE PRESIDENT shall have the direct authority to overall officers as well as committees and serves as an internal authority of the organization.

The SECRETARY shall responsible with the schedule, minutes of the meetings and agendas and prepare all the correspondence needed by the board.

The TREASURER is the spearhead of the financial aspects, safe keeper of the organizational funds and operating the budget in every activities or programs what will propose by the board.

The AUDITOR shall responsible in financial statements, auditing expenses, disbursing and act as the assistant finance officer to report semi-annually and the year end financial report.

and, the PUBLIC RELATION OFFICER shall responsible in promoting all the programs of the organization, and encouraging students to support the organizations activities or programs.

The organization has their committees that are responsible for doing such tasks assignes by the board and also train them to become more competitive student leader/s.

III. PROBLEM STATEMENT

1. How are activities/projects planned and made in FEUCSO?

2. How can FEUCSO possibly influence the planning process?

3. How is information disseminated from FEUCSO to Institute Councils and its academic organizations?

4. Is the method of information dissemination efficient in your opinion? why or why not?

5. What have been the steps taken in the past to improve information dissemination in FEUCSO?

6. What means of information dissemination do you think should be done in order to further improve how information is made known in FEUCSO?

IV. RECOMMENDATION & BENEFIT

Office of the Student Affairs and Community Services (OSACS) is the one who supervises the activities of student organization could assess the paper for the benefit of the students regarding information dissemination of the mother organization.

1. All Students of FEU

2. Regular / Part-Time / Lecturer Faculty Professors

3. Institute Council Officers

4. Academic Organization Officers

This will be a great help from them to know more about the information dissemination system of FEUCSO.

IV. IMPLEMENTATION PLAN

A. Activity

1. Verzonilla, to interview and ask the head of the FEUCSO with regards to the system being done by the university as well as how information is being distributed among organizations.

2. Paz, Sampang, Leyba are to further acquire information regarding sample organizations and ask how they axquire their information from the FEUCSO. Comparing the data from FEUCSO itself with the organizations it is charged with.

3. Sy, to interview and ask one of the organization heads in Ateneo de Manila University regarding the systems done and are being used by the aforementioned university.

4. Dela Cruz, Nery, Chincuanco, are to further acquire secondary information regarding other universities with regards to their system of organizational commuinication.

B. Unit / Person Responsible

b.1 FEUCSO Officers

- President

- Vice President

- Secretary

- Treasurer

- Auditor

- Public Relations Officer

- FEUCSO Committees

b.2. OSACS

C. Target Date

1. Feb. 6 Sy, to interview the Ateneo organization head of the Electronics and Communications Department.

2. Feb. 8-10 Verzonilla, to interview the FEUCSO president.

3. Feb. 11-15 Set meeting for the summarization and analysis of the data acquired by Leyba, Sampang, Dela Cruz, Nery, Chincuanco, and Paz

4. Feb. 16-21 Full intergration of primary and secondary data, and analysis with recommendations.

D. Estimated Budget

Php 100.00 / per head x 8 = 800.00

REFERENCES:

[1] (Far Eastern University Student Handbook, 2009-2010)

[2](Wikipedia Encyclopedia)

[3] www.up.edu.ph

[4] (Far Eastern University Student Handbook, 2009-2010)

[5] (50 student organizations, Wikipedia Encyclopedia)

nyahahahha!!!

PROPOSED QUALITY IMPROVEMENT PLAN

TOPIC: Far Eastern University – Central Student Organization Information Dissemination System

I. GROUP MEMBERS:

Leader: Maverick Adelbert L. Sy

Assistant Technical Leader: Ivan Ray. T. Verzonilla

Secretary: Christian Joy C. Paz

Treasurer: Carlo R. Sampang

Members:

Gino E. Dela Cruz

Jenina Ruth M. Leyba

Jeb Aufred C. Nery

Sarah Chincuanco

II. BACKGROUND OF THE STUDY:

Far Eastern University is a total and rich experience in education, culture and the arts, and sports. It takes pride in its eminent founder, Dr. Nicanor Reyes, who teamed up with excellent academics to establish what would eventually become one of the famous universities in the country. [1]

It is located at t Nicanor Reyes Street (formerly Morayta Street) University Belt in the City of Manila. It is a nonsectarian, private university in the Philippines. [2]

One of the most prominent institutions that lead students to hone their skills and capabilities not just to excel in academics but also cope with different organizations to become more productive and high standard student leaders in our generation.

Student society or student organization is an organization, operated by students at a university, whose membership normally consists only of students.

Student organizations play a strategic role in molding the intellectual and civic consciousness of students.  They serve as fertile grounds that build and nurture the character and dynamisms of young people to search for the truth and contribute to the betterment of society.  In effect, student organizations are the bridges that link the intellectual discourse in the classroom to the social realities and the demand of a human community for equity and justice. [3]

There are 51 recognized student organizations in the University at present that respond to the different needs and interests of the students. Most of them have bulletin boards for information and recruitment purposes.[4] [5]

There are six institutes composed Far Eastern University (FEU) Institute of Accounts, Business and Finance (IABF), Institute of Arts and Sciences (IAS), Institute of Education (IE), Institute of Architecture and Fine Arts (IARFA), Institute of Nursing (IN) and Institute of Law (IL). Each of them has Institute Councils and their respective academic organizations.

Our group will focus on the Far Eastern University – Central Student Organization (FEUCSO), the university’s mother organization. The role of FEUSCO is to promote students awareness about what is happening in the campus. Knowing by their intellectual capacity and leadership skills, they are worthily able to produce such activities or programs not just for the benefit of their position but to make a link between students and to the society.

In our study, we will focus on their Information Dissemination System – one of their major concerns to upbringing the details of their activities or programs to the students of FEU. And this topic will compare and analyze to the one of the most well known universities in the country which is to Ateneo De Manila University’s – Council of Organizations of the Ateneo (COA). This will serve only as a guide if the Ateneo’s mother organization has a better information dissemination system than FEUCSO or vice versa.

In our TQM Plan, we want to improve their information dissemination, whether it is major or minor in every Institute councils and their respective academic organizations.

FEUCSO has 6 major positions namely: President, Vice President, Secretary, Treasure, Auditor, and Public Relations Officer. Each of them has its own duties and responsibilities.

The PRESIDENT, shall be the chief executive officer, preside all the meetings and conduct such negotiations with other institute councils and academic organizations.

The VICE PRESIDENT shall have the direct authority to overall officers as well as committees and serves as an internal authority of the organization.

The SECRETARY shall responsible with the schedule, minutes of the meetings and agendas and prepare all the correspondence needed by the board.

The TREASURER is the spearhead of the financial aspects, safe keeper of the organizational funds and operating the budget in every activities or programs what will propose by the board.

The AUDITOR shall responsible in financial statements, auditing expenses, disbursing and act as the assistant finance officer to report semi-annually and the year end financial report.

and, the PUBLIC RELATION OFFICER shall responsible in promoting all the programs of the organization, and encouraging students to support the organizations activities or programs.

The organization has their committees that are responsible for doing such tasks assignes by the board and also train them to become more competitive student leader/s.

III. PROBLEM STATEMENT

1. How are activities/projects planned and made in FEUCSO?

2. How can FEUCSO possibly influence the planning process?

3. How is information disseminated from FEUCSO to Institute Councils and its academic organizations?

4. Is the method of information dissemination efficient in your opinion? why or why not?

5. What have been the steps taken in the past to improve information dissemination in FEUCSO?

6. What means of information dissemination do you think should be done in order to further improve how information is made known in FEUCSO?

IV. RECOMMENDATION & BENEFIT

Office of the Student Affairs and Community Services (OSACS) is the one who supervises the activities of student organization could assess the paper for the benefit of the students regarding information dissemination of the mother organization.

1. All Students of FEU

2. Regular / Part-Time / Lecturer Faculty Professors

3. Institute Council Officers

4. Academic Organization Officers

This will be a great help from them to know more about the information dissemination system of FEUCSO.

IV. IMPLEMENTATION PLAN

A. Activity

1. Verzonilla, to interview and ask the head of the FEUCSO with regards to the system being done by the university as well as how information is being distributed among organizations.

2. Paz, Sampang, Leyba are to further acquire information regarding sample organizations and ask how they axquire their information from the FEUCSO. Comparing the data from FEUCSO itself with the organizations it is charged with.

3. Sy, to interview and ask one of the organization heads in Ateneo de Manila University regarding the systems done and are being used by the aforementioned university.

4. Dela Cruz, Nery, Chincuanco, are to further acquire secondary information regarding other universities with regards to their system of organizational commuinication.

B. Unit / Person Responsible

b.1 FEUCSO Officers

- President

- Vice President

- Secretary

- Treasurer

- Auditor

- Public Relations Officer

- FEUCSO Committees

b.2. OSACS

C. Target Date

1. Feb. 6 Sy, to interview the Ateneo organization head of the Electronics and Communications Department.

2. Feb. 8-10 Verzonilla, to interview the FEUCSO president.

3. Feb. 11-15 Set meeting for the summarization and analysis of the data acquired by Leyba, Sampang, Dela Cruz, Nery, Chincuanco, and Paz

4. Feb. 16-21 Full intergration of primary and secondary data, and analysis with recommendations.

D. Estimated Budget

Php 100.00 / per head x 8 = 800.00

REFERENCES:

[1] (Far Eastern University Student Handbook, 2009-2010)

[2](Wikipedia Encyclopedia)

[3]  www.up.edu.ph

[4] (Far Eastern University Student Handbook, 2009-2010)

[5] (50 student organizations, Wikipedia Encyclopedia)